Before entering the workplace
Presentation about the company
Each company should have a short presentation which tells about its history, values, and culture, as well as about accomplishments and main goal. And it would be great to add videos or photos from informal team meetings (for example, from some sporting event or a company birthday picnic). This will help newcomers get to know the company better and feel more confident in their choice
Many believe that the onboarding process starts on the first day of the employment, but this is a misconception! Newcomers should be prepared in advance, so that when they come to work they are already well oriented and aware of their tasks and role in the company
It is not the best practice to load a newcomer on the first working day with a pile of boring papers. Therefore it is a good idea to make sure that the newcomer has all the necessary documents related to the employment beforehand and is able to get acquainted with them without haste, so that if there are any questions, one could clarify the information with a company manager. You should also add a set of rules for employees, for example, whether your company has a dress code or breaks are taken according to a certain algorithm
Prepare an onboarding plan and personal development roadmap
You should have a clear plan for onboarding new staff for more than one month. You also need to implement a personal development roadmap for each individual employee. And it depends not only on the position, but also on the personal qualities and skills level. You can effectively use regular testing, evaluation, employee surveys and feedback
Another secret: establish the rule on the first day to show the importance of the new employee for your company and indicate that you are planning a long and fruitful collaboration. Write a personalized letter that not only mentions the newcomer's name, but also notes some of their personal qualities, skills or even talents and that they are valuable to you
It is important to remember all the details. Ensure that all equipment is set up and working properly, if special software, applications, etc. are needed, they should already be installed. It is excellent if in your company employees get branded sets (notepads, pens, calendars and other stationery with your company logo).
Announce the first work day
If an employee knows in advance what to expect on their first day, they will feel more confident, less anxious, and know that things are being prepared for their arrival.
As you can see, even before a new employee enters the office, they already have an idea of your company, corporate culture, and their role in the team. What to look forward to in the near future and what prospects to expect in longer perspective.
It is great if this function in your company is performed by a chatbot or AI. But if you don't have this function yet, you can prepare a digital version, where the newcomer can see a plan of the building (parking lot, canteen, toilet, rest room etc. locations), team structure with names, positions, areas of responsibility, photos and contacts of colleagues.